The Clerk of the Court is the County Recorder of all instruments required or authorized to be recorded into the Official Record.
The recording of documents is limited to the types of documents that are authorized by law. Some common examples of such documents include deeds, mortgages, liens, contracts, affidavits, subdivision plats, declarations of condominium, judgments, certificates of military discharge, and declarations of domicile.
If a document is not authorized or directed to be recorded by statute, the document cannot be recorded. Though a document may be important to the person requesting recordation, the desire to have the document appear in the Official Records is not a sufficient legal basis for recording the document on its own.
How to Record
Recording can be done in a few ways.
Bring the original document, or certified copy, to the Alachua County Family and Civil Courthouse, 201 E. University Ave., Gainesville, FL, between 8:15 am – 5:00 pm, Monday - Friday (excluding holidays). No appointment is necessary.
Cash, check, and debit/credit card are all acceptable forms of payment for required fees.
Mail the original document, or certified copy, to: Alachua County Clerk of Court, Attn: Official Records, 201 E. University Ave., Gainesville, FL 32601. Include payment for required fees or a cover letter directing a deputy clerk to call in order to obtain payment via debit/credit card. Also include a self-addressed and stamped envelope so the original document can be returned.
Electronically record the original document, or certified copy, online using a third party vendor. Further information on e-recording and a list of approved vendors can be found at http://www.alachuacounty.us/Depts/Clerk/Pages/e-Recording.aspx. Please keep in mind these are third party companies that require additional payment over the standard recording fees.
The most standard recording fee is $10.00 for the first page and $8.50 for each additional page. If there are over 4 names to be indexed, there is a $1.00 fee for each additional name. Statutory fees and potential documentary stamps/intangible taxes are required to be paid for recording. View a full list of the fee schedule.
Calculators to help determine the amount of required fees for recording deeds and mortgages can be found at http://www.alachuacounty.us/Depts/Clerk/Pages/FeeCalculators.aspx.