Policy Manual

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    Policy No.: 16-57 Effective: 05/24/2016
    Revision No.: Review Date: xx/xx/xx
    Rules of Procedure for Meetings

    OVERVIEW:   It shall be the policy of the Board of County Commissioners of Alachua County, Florida (herein, “Board”), that this Policy is adopted and completely supersedes any previous policy concerning the rules of procedure for the Board.  It is the policy of the Board that these Rules of Procedure shall govern all official meetings of the Board.

    PROVISIONS:  The members of the Board, County Manager, County Attorney, staff, and the public shall adhere to these rules, to wit:
    I.                   Governing Rules.
    Except as may be provided by these Rules or by law, questions of order, the methods of organization and the conduct of business of the Board shall be governed by The Standard Code of Parliamentary Procedure (formerly known as Sturgis Standard Code of Parliamentary Procedure) in all cases for which they are applicable.
    II.                Open to the Public.
    A.                Meetings Open to Public.  All meetings of the Board shall be open to the public in accordance with the Florida Government in the Sunshine Law, Section 286.011, Florida Statutes (Fla. Stat.).
     
    B.                 Exempt Meetings.  The exception shall be those meetings statutorily exempt, such as
    executive collective bargaining sessions, Section 447.605(1), Fla. Stat., meetings regarding risk management claims, Section 768.28(16)(c), Fla. Stat., litigation meetings pursuant to Section 286.011(8), Fla. Stat., and any other exempt meeting provided by law.  The Board shall follow all statutory requirements for exempt meetings.
     
    C.                 Seating Capacity.  Due to the need to comply with seating capacity requirements of the Fire Code, there may be occasions when entrance by the public to the Board meeting rooms shall be limited.  When the County Manager anticipates, prior to the start of a meeting, that the number of meeting attendees will exceed the Board meeting room capacity, the County Manager will take reasonable actions to accommodate the anticipated attendance and participation in the meeting, such as arranging “over-flow” seating or moving the meeting location to a meeting room with greater capacity.  When it becomes clear during the course of a meeting that the number of meeting attendees will exceed the Board meeting room capacity, the County Manager will attempt to arrange “over-flow” seating for those wishing to participate.
     
    D.                Signs, Placards, Banners.  For public safety purposes, no signs or placards mounted
    on sticks, posts, poles or similar structures shall be allowed in Board meeting rooms.  Other signs, placards, banners, or other similar items shall not disrupt meetings or interfere with others’ visual rights.
     
    E.                 Persons with Disabilities.  All persons with disabilities shall be provided with the assistance necessary to enable them to effectively participate in Board meetings, consistent with Section 286.26, Fla. Stat.
    III.       Types of Board Meetings.
    A.        Regular Meetings.  Regular Meetings are those meetings of the Board which are routine, and take place on the second and fourth Tuesdays of a month in Jack Durance Auditorium, Room 209, County Administration Building, 12 SE First Street, Gainesville, Florida.  Regular Meetings may include Public Hearings which will, when possible, be scheduled to begin no earlier than 5:01pm, or as prescribed by law.
    1.         Initiation and Notice of Regular Meetings.  The Board will adopt a calendar of meetings annually which will include all anticipated dates and times for Regular Meetings in the up-coming calendar year.  The Board will follow all legal requirements for providing notice to the public of Regular Meetings.
    2.         Location of Regular Meetings.  Regular Meetings should take place in publically-owned and publically-accessible buildings.
    3.         Adjustment of Dates, Times and Locations of Regular Meetings.  The Board may adjust the date, time and/or locations of a Regular Meeting to accommodate a holiday schedule or other special circumstances.  Notice of changes in date, time and/or location of a Regular Meeting will be given to the public as far in advance of the meeting as possible, but at least 24 hours before the start of the previously-scheduled Regular Meeting or the start of the adjusted Regular Meeting, whichever comes first.
    4.         Cancellation of Regular Meetings.  The Board may cancel a Regular Meeting at any previously held meeting where official actions may be taken.  In emergency situations or under time constraints, the Chairman of the Board of County Commissioners (“Chair”) or the County Manager may cancel a Regular Meeting.
    5.         Regular Meeting Agenda.  An agenda shall be available to the public at least 24 hours before the start of a Regular Meeting.  Upon motion by a Commissioner, an agenda may be amended at any time during the course of a Regular Meeting.
    6.         Official Actions of the Board at Regular Meetings.  Actions may be taken on all agendaed and non-agendaed issues before the Board during the course of a Regular Meeting.  The Board will take action on items requiring a Public Hearing only if all legal prerequisites have been met.
    7.         Public Participation.  Public participation prior to the taking of official actions during Regular Meetings shall be permitted consistent with Section 286.0114(2), Fla. Stat.  At least one designated public comment period on issues not appearing on the agenda will be permitted at all meetings of the Board after the conclusion of all agendaed items.
    B.         Special Meetings, Workshops and Policy Meetings (collectively, “Special Meetings”).  Special Meetings are those meetings of the Board which are not previously on the Board’s calendar of meetings and are scheduled by the Chair or County Manager.  Generally, Special Meetings will not include Public Hearings.
    1.         Initiation and Notice of Special Meetings.  The Chair or the County Manager will schedule Special Meetings and announce the date, time and location of the Special Meeting at a previous meeting, if possible.  The Board will follow all legal requirements for providing notice to the public of Special Meetings.
    2.         Location of Special Meetings.  Special Meetings should take place in publically-owned and publically-accessible buildings.
    3.         Adjustment of Dates, Times and Location of Special Meetings.  The Chair or the County Manager may adjust the date, time and/or location of a Special Meeting to accommodate availability or preference of Commissioners.  Prior notice of changes of date, time and/or location of a Special Meeting will be given as far in advance of the adjustment as possible, but at least 24 hours before the start of the previously-scheduled Special Meeting or the start of the adjusted Special Meeting, whichever comes first.
    4.         Cancellation of Special Meetings.  The Chair or County Manager may cancel a Special Meeting.
    5.         Special Meeting Agenda.  An agenda shall be available to the public at least 24 hours before the start of a Special Meeting.  Upon motion by a Commissioner, an agenda may be amended at any time during the course of a Special Meeting.
    6.         Official Actions of the Board at Special Meetings.  Actions may be taken on all agendaed and non-agendaed issues before the Board during a Special Meeting.
    7.         Public Participation.  Public participation prior to the taking of official actions during Special Meetings shall be permitted consistent with Section 286.0114(2), Fla. Stat.  At least one designated public comment period on issues not appearing on the agenda will be permitted at all meetings of the Board after the conclusion of all agendaed items.
    C.        Emergency Special Meetings.  Emergency Special Meetings are those meetings of the Board which, in the judgment of any Commissioner, the County Manager or the County Attorney, is imminently necessary to protect the health, safety or welfare of the County and its citizens or to protect a legal right of the County.  Emergency Special Meetings shall be limited to the topic of the emergency and ancillary issues related to the emergency.  Unless permitted by statute, Emergency Special Meetings will not include Public Hearings.
    1.         Initiation and Notice of Emergency Special Meetings.  Any Commissioner, the County Manager or the County Attorney may call an Emergency Special Meeting.  The initiating official shall state the nature of the emergency in enough detail to enable the public to ascertain the emergency nature of the meeting.  Notice for Emergency Special Meetings shall include the nature of the emergency and the date, time and location of the Emergency Special Meeting.  The Board will follow all legal requirements for providing notice to the public of Emergency Special Meetings.
    2.         Location of Emergency Special Meetings.  Emergency Special Meetings should take place in publically owned and publically accessible buildings unless publically owned buildings are not feasibly available due to the emergency.  In all cases, Emergency Special Meetings shall be publically accessible.
    3.         Adjustment of Dates, Times and Locations of Emergency Special Meetings.  The initiator of an Emergency Special Meeting may adjust the date, time and location of an Emergency Special Meeting to facilitate the attendance of a quorum of Commissioners, the County Manager or the County Attorney.  Prior notice of changes in date, time or location of an Emergency Special Meeting will be given to the public as far in advance of the meeting as possible.
    4.         Cancellation of Emergency Special Meetings.  Any Commissioner, the County Manager or the County Attorney shall cancel an Emergency Special Meeting when it is determined that an Emergency Special Meeting is no longer imminently necessary to protect the health, safety or welfare of the County and its citizens or to protect a legal right of the County.
    5.         Emergency Special Meeting Agenda.  No written agenda is necessary for an Emergency Special Meeting.  At the opening of an Emergency Special Meeting, the Chair shall announce the nature of the emergency (the topic for the meeting).
    6.         Official Actions of the Board at Emergency Special Meetings.  Actions related to the stated emergency may be taken to protect the health, safety or welfare of the County and its citizens or to protect a legal right of the County.
    7.         Public Participation.  Public participation prior to the taking of official actions during Emergency Special Meetings should be permitted unless allowing public comment would unreasonably delay the ability of the Board to act to deal with an emergency situation affecting the public health, safety or welfare of the County and its citizens.[1]  At least one designated public comment period on issues not appearing on the agenda will be permitted at all meetings of the Board after the conclusion of all agendaed items.

     
    IV. Quorum.
    A.                   Quorum.  A physically-present majority of the entire Board shall constitute a quorum.  No ordinance, resolution, policy, or motion shall be adopted by the Board without the affirmative vote of the majority of the members present or, if required by the Florida Statutes, an extraordinary majority or unanimous vote of the members present.
     
    B.                     Remote Participation by a Commissioner.  A commissioner may participate via telephone or video/audio appearance under specific circumstances, subject to limitations. 
     
    1.                  Requirements for Participation.  Participation by a commissioner who is not physically-present (“remote commissioner”) may be allowed if all of the following are true.
    a.                  A quorum of commissioners are present at the meeting;
    b.                  Only one commissioner is permitted to participate remotely at any meeting;
    c.                   The remote commissioner supplies the technology, and Internet or mobile connection necessary to meaningfully participate in the meeting (at a minimum hearing presenters, commissioners and the public, and being heard by commissioners and the public); and
    d.                  The majority of physically-present commissioners make a finding that extraordinary circumstances exist to justify the absence of the remote commissioner from the meeting.  Extraordinary circumstances include, but are not limited to, medical treatments which preclude attendance; physical disabilities; and illnesses.  Participation by a remote commissioner should never be permitted solely for the convenience of the commissioner.
    2.                  Types of Agenda Items Limitation.  If permitted to participate remotely, the remote commissioner may participate in discussion-only agenda items, in legislative items and in certain items in closed session (sessions where no court reporter is required by statute to record and transcribe the meeting).  Remote commissioners may not participate in quasi-judicial items before the Board and in certain items in closed session (sessions where a court reporter is required to record and transcribe the meeting).
    3.                  Voting Limitation.  A remote commissioner may cast a vote on any motion made on agenda items where a remote commissioner is permitted to participate, pursuant to Sec. IV(B)(2) above.
    4.                  Minutes.  The minutes of a meeting where a remote commissioner participates shall reflect that a quorum of commissioners is present, that the present-commissioners made a finding that extraordinary circumstances exist to permit remote participation, and that a commissioner is participating remotely.
    5.                  A commissioner wishing to participate remotely should provide the County Manager with as much notice as possible to facilitate the set-up of equipment and to, if possible, test and trouble-shoot the remote commissioner’s audio and video connection prior to the start of the meeting.
     
    C.                    Loss of Quorum.  In the event that a Commissioner departs a Board meeting prior to adjournment, and the departure causes a loss of quorum, no further official action may be taken until or unless a quorum is restored.  In the event that a Commissioner refrains from voting on a particular matter due to a conflict of interest under Section 112.3143 or Section 286.012, Fla. Stats., and the abstention causes a loss of quorum, no further official action may be taken on that particular matter until or unless a quorum is restored.
     
    D.                   No Quorum.  Should no quorum exist within 30 minutes after the hour appointed for the Board meeting, or upon a meeting having commenced with a quorum, which quorum shall have been lost, the Chair or the Vice Chair, or in their absence, another Commissioner, in order of seniority, shall adjourn the meeting.
    V.        Presiding Officer.
    A.                Chair.  The presiding officer is the Chair of the Alachua County Board of County Commissioners.  The Chair presides at all meetings of the Board.  The Chair’s responsibilities shall include but not be solely limited to:
     
    1.                  Opening the meeting at the appointed time and call the meeting to order, having ascertained that a quorum is present.
     
    2.                  Announcing the business to come before the Board.
     
    3.                  Recognizing all Commissioners, the County Manager, and the County
    Attorney, who seek the floor under correct procedure.  All questions and comments are to be directed through the Chair.  The Chair shall announce the decisions of the Board on all matters coming before it.
     
    4.                  Preserving decorum and order, and in case of disturbance or disorderly conduct in the Board meeting room, may cause the same to be cleared or cause any disruptive individual to be removed.
     
    5.                  Calling to order any member of the Board who violates any of these Rules and, when presiding, decide questions of order.
     
    6.                  Expediting business in every way compatible with the rights of the Commissioners.
     
    7.                  For the Chair to make a motion, the gavel must be relinquished. A Commissioner who relinquishes the gavel should not return to it until the pending main question has been disposed of.  The gavel shall be relinquished in the following order:
    a.                  to the Vice Chair;
    b.                  to other Commissioners based upon seniority.
     
    8.                  Declare the meeting adjourned.
     
    9.                  When time constraints dictate, the Chair may take the following actions outside of a Board meeting and without Board approval:
    a.                  approve authorizations to advertise public hearings;
    b.                  send proclamations and letters to the Alachua County State and Federal Legislative Delegations and other government officials in support of Alachua County municipality or community-based organization initiatives, such as legislative changes and grant requests, provided the Board has taken a position in support of the initiative in its legislative agenda or by some other action expressed its position on the issue presented; and
    c.                   any action consistent with the Alachua County Code.
     
    B.                 Vice Chair.  In the physical absence of the Chair or in the event of the Chair’s inability to serve by reason of illness or accident, the Vice Chair shall perform the duties and functions of the Chair until the Chair’s return or recovery and resumption of duty.
     
    C.                 Election.  The Clerk shall preside over the election of the Chair and Vice Chair.  Procedures for electing officers are as follows:
     
    1.                  On the second Tuesday of November each year, or as soon thereafter as practicable, the Board elects a Chair from among its members.  The Clerk calls for nominations for Chair.  Nominations do not require a second.  If there is more than one nomination, the Clerk conducts a roll-call vote.  If a vacancy which is anticipated to last longer than 3 consecutive months occurs in the office of the Chair, the Board shall, at its next Regular Meeting, select a Chair from among its members for the remainder of the term.
     
    2.                  In conjunction with the election of the Chair, the Board shall elect a Vice Chair through like procedures.
    VI.       Order of Business.
    A.                Chair Discretion.  This section (VI. Order of Business) represents guidelines and best practices for conducting all Board meetings.  The Chair may amend the order of business as may be necessary to conduct the meeting.
    B.                  Public Comment:
    1.                  Members of the public shall be given a reasonable opportunity to be heard on a proposition before the Board.  The opportunity to be heard need not occur at the same meeting at which the Board takes official action on the proposition if the opportunity occurs at a meeting that is during the decision making process and is within reasonable proximity in time before the meeting at which the Board takes the official action.[2]
    2.                  3-minute limit - The Chair has the discretion to either extend or reduce time limits, based on the number of speakers.
    3.                  The Chair may allow additional public comment at his or her discretion.  At least one designated public comment period on issues not appearing on the agenda will be permitted at all meetings of the Board after the conclusion of all agendaed items.
    4.                  A public speaker who meets the definition of “lobbyist” per Alachua County Code Section 68.02 shall disclose that he or she is a registered lobbyist when addressing the Board.
    C.                 Cancellation of Evening Sessions: The Chair or the Manager may cancel an evening session if there is no agendaed business.
    D.                Procedures for Quasi-Judicial Public Hearings.
    1.                  County Attorney reads quasi-judicial statement, in substantially the following form:
     
    “All persons wishing to testify or present evidence during this hearing will be sworn in prior to speaking during this proceeding.  All persons have the right, through the Chair, to ask questions of staff or other speakers, to seek clarification of comments made by staff or other speakers and respond to comments or presentations of staff or other speakers.  All persons who present written materials to Commissioners for consideration must ensure that a copy of such materials is provided to the Clerk for inclusion in the Board’s record of proceedings and official minutes.
     
    “While we welcome comments from all persons with an interest in this proceeding, Florida law requires that the County Commission’s decision in a quasi-judicial action be supported by competent substantial evidence presented to the Board during the hearing on the application.  Competent substantial evidence is such evidence as a reasonable mind would accept as adequate to support a conclusion.  There must be a factual basis in the record to support opinion testimony from both expert and non-expert witnesses.  Persons presenting testimony may rely on any factual information in the record to support their testimony.
     
    “In a moment, the Clerk will ask for persons, other than staff and the applicant, who wish to participate as ‘Parties’ to identify themselves and explain to the Board why they believe that they are ‘Parties.’  To be a ‘Party,’ a person must show that he or she would be more directly impacted or more substantially impacted by the Board’s decision today than the public at large.  If the Board determines that you have party status, you will be permitted a reasonable opportunity to present testimony and evidence, and to ask questions.  Otherwise, you will be permitted to testify as a member of the public.”
     
    2.                  Ex-parte Communications:
     
    Prior to presentation or discussion of any quasi-judicial item, the Clerk shall make the following inquiry of Board members: “Has any Commissioner received any oral or written communications regarding the quasi-judicial items heard tonight?  If so, please disclose the substance of the communication and identify the person making the communication.”
     
    Section 286.0115, Fla. Stat., provides that any person who is not otherwise prohibited by statute, charter provision or ordinance may discuss with any commissioner the merits of any matter on which the County Commission may take action.  The following procedures, which remove the presumption of prejudice, shall be followed for ex-parte communication.
     
    a.                  The substance of any ex-parte communication with a Commissioner which relates to a quasi-judicial action pending before the Commission (such as a zoning decision) is not presumed prejudicial to the action if the subject of the communication and the identity of the person, group or entity with whom the communication took place is disclosed and made a part of the record before the final action on the matter.
    b.                  A County Commissioner may read a written communication from any person.  A written communication that relates to quasi-judicial action pending before the Commission (such as a zoning decision) shall not be presumed prejudicial to the action.  Such written communication shall be made a part of the record before final action on the matter.
    c.                   Commissioners may conduct investigations and site visits and may receive expert opinions regarding quasi-judicial action pending before the Commission.  Such activities shall not be presumed prejudicial to the action if the existence of the investigation, site visit or expert opinion is made a part of the record before final action on the matter.
    d.                 Persons who have opinions contrary to those expressed in an ex-parte communication shall be given a reasonable opportunity to refute or respond to the communication.
     
    3.                  Swearing-in of Those Testifying.  Prior to a person testifying before the Board on any quasi-judicial item, the Clerk will ensure that the person testifying is sworn-in, in substantially the following form. “Do you swear and affirm that the evidence and testimony you will be providing today is the truth to the best of your knowledge and belief?”  A person should be permitted to testify whether they swear-in or not.
     
    4.                  Identification of Parties:
    Prior to presentation or discussion of any quasi-judicial item, the Clerk shall make the following inquiry of the attending public: “Does anyone wish to claim ‘Party’ status?  If so, please step up to the dais to explain to the Board why you believe that you are a Party.” The Board will listen to a person’s explanation and ask relevant questions.  In consultation with the County Attorney, the Board shall, by vote, determine whether a person should be recognized as a Party.
    E.         Consent Agenda. On the portion of the agenda designated as “Consent,” all items contained therein will be adopted with the adoption of the agenda.  Consent items are considered to be routine in nature, are typically non-controversial and do not deviate from past Board direction or policy.  However, any Commissioner, the County Manager, or the County Attorney may withdraw an item from the consent agenda and it shall then be treated as a general business item and voted on individually. 
    VII.     Voting.
    A.                Voice Vote.  Unless otherwise directed by the Chair or required by law, all votes shall be taken by voice.
     
    B.                 Tabulating the Vote.  The Chair shall tabulate the votes and announce the results.  At the request of any Commissioner, the Clerk shall take a Commissioner roll call of a vote.
     
    C.                 Every Commissioner who is in the Board meeting room when the vote is called must give his or her vote, unless the Commissioner has publicly stated that he or she is abstaining from voting due to a conflict of interest pursuant to Sections 112.3143 (actual conflict) or 286.012 (in quasi-judicial proceedings, to assure a fair proceeding free from potential bias or prejudice), Fla. Stat.  If any Commissioner who is present declines to vote “aye” or “nay,” without declaring a conflict, his or her silence shall be counted as an “aye” vote.
     
    D.                Voting Conflict. No Commissioner shall vote on a matter when the Commissioner has a voting conflict of interest as specified in Section 112.3143 or Section 286.012, Fla. Stat.  A Commissioner abstaining from voting due to a voting conflict shall announce the conflict prior to discussion on the matter.  Within 15 days following that Board meeting, the Commissioner shall file with the Clerk a Form 8B “Memorandum of Voting Conflict” which describes the nature of the interest in the matter.  Form 8B shall be received by the Clerk and incorporated into the meeting minutes as an exhibit.
     
    E.                 Majority Vote; Extraordinary Majority Vote; Tie Vote. The passage of any motion, policy, ordinance or resolution shall require the affirmative vote of at least the majority of the members of the Board who are present and eligible to vote.  If an extraordinary majority or unanimous vote is required by the Florida Statutes, Alachua County Charter, or Alachua County Code, this shall require the affirmative vote of an extraordinary majority or unanimous members of the Board whether all members are present or not.  In the case of a tie in votes on any proposal, the proposal fails.
     

     
    VIII.    Citizen Input: Addressing the Board.
    A.                The Board recognizes public’s right to a reasonable opportunity to be heard[3] and the value of citizens expressing their opinions to the operation of County government, and encourages citizen participation in the local government process.  The Board also recognizes the necessity for conducting orderly and efficient meetings in order to complete County business in a timely manner.
     
    B.                 Addressing the Board.
     
    1.                  All remarks shall be addressed to the Board as a body and not to any individual Commissioner.  Questions may be asked through the Chair, though no Commissioner is obligated to reply.
     
    2.                  Copies of all exhibits or documents shown to the Board shall be given to the Clerk for inclusion in the minutes of the meeting, unless due to the size or nature of the exhibit, it would be impracticable to include an exhibit or document in the minutes.  If an exhibit is impractical to include in the minutes, then the Clerk shall make note of the exhibit and document it through photography, video and/or detailed description.  In the case of a quasi-judicial hearing, all exhibits or documents, regardless of size or nature, shall be maintained by the Clerk at least until the period for appeal has lapsed.
     
    3.                  The Board may, but is not required, to discuss a matter brought up during public comment, assign it to an advisory board, a committee or similar group, refer it to the County Manager and/or County Attorney for review and comment, and/or question the speaker and/or take other appropriate action.
     
    4.                  At any time prior to or during the course of a Board meeting, the Chair may request that all persons who wish to address the Board sign in with the Clerk, give their names and the agenda item to which they want to speak.  At meetings where a sign-in sheet is required, any person who does not sign in may be permitted to speak after all those who signed in have done so.
     
    5.                  Employees of the County may address the Board on matters of public concern in their individual capacities.  Employees should clearly indicate that they are speaking on their own behalf and not on the behalf of the County, their departments, or in their public position capacity.  Employee comments that address an active grievance/arbitration, employee appeal matter or a personnel dispute will not be entertained as a part of public comment.  The County Manager will advise the employee of the appropriate forum and process for presenting or discussing such matters.
     
    C.                Decorum.
     
    1.                  Order must be preserved.  No person shall, by speech or otherwise, delay or interrupt the proceedings or the peace of the Board, or disturb any person having the floor.  No person shall refuse to obey the reasonable orders of the Chair or the Board.  Any person making irrelevant, impertinent, or slanderous remarks or who becomes boisterous while addressing the Board shall not be considered orderly or decorous.  Any person who becomes disorderly or who fails to confine remarks to the identified subject or business at hand may be cautioned by the Chair and given the opportunity to conclude remarks on the subject in a decorous manner and within the designated time limit.
      
    2.                  If the Chair or the Board declares an attendee out of order, he or she will be requested to relinquish the podium.  If the person does not do so, he or she is subject to removal from the Board meeting room or building and may be arrested by the Sheriff subject to Section 810.08(1), Fla Stat.
     
    3.                  The County Manager, or her/his designee, shall be Sergeant-at-Arms of the Board meetings.  The Sheriff’s Office is authorized to assist the County Manager in performing this duty.  The County Manager shall carry out all orders and instructions given by the Board for the purpose of maintaining order and decorum at the Board meeting.  In non-emergency situations, the following guidelines for handling disruptions apply:
    a.                  If an individual refuses to relinquish the podium after being allowed to address the Board, the Chair will inform the individual that their time to address the Board has expired and the Chair will direct the individual to leave the podium.
    b.                 If an individual causes disruption in the Commission meeting site, the Chair will request that the individual causing the disruption cease the disruptive activity.
    c.                  If the disruption continues:
                                                                        i.                        The Chair will inform the individual causing the disruption that their actions are contrary to the orderly function of the meeting and that the individual is to cease such action or the Sergeant-at-Arms (County Manager/designee) will be instructed to remove the individual from the meeting site.
                                                                     ii.                        The Chair may direct the individual to leave the meeting site. The Chair may inform the individual that, if s/he is directed to leave and fails to do so, the individual may be subject to arrest.
                                                                  iii.                        If the disruption continues, the Chair may read the following: “As the Commission Chair, I inform you that your actions are inconsistent with the orderly function of this meeting and you have failed to comply with the lawful order of the Chair.  I am instructing the Sergeant-at-Arms (County Manager/designee) to have you removed from this meeting site, and if deemed necessary by the Sergeant-at-Arms, to remove you from this building.”
    d.                 The guidelines outlined in Sections a-c. above are for the benefit of the Board.  No person is entitled to the procedures outlined above before removal from a meeting or a building or before being subject to arrest.
    e.                  In no case may the guidelines in Section c. above be required when an emergency situation is created by a disruptive attendee.
    IX. Adjournment.
    No meeting should be permitted to continue beyond midnight without the approval of a majority of the Board.  A new time limit must be established before taking a Board vote to extend the meeting.  In the event that a meeting has not been closed or continued by Board vote prior to midnight, the items not acted on are continued to 9:00am on the following business day, unless state law requires hearing at a different time, or unless the Board, by a majority vote of members present, determines otherwise.
    X.        Suspension of These Rules.
    The Board may temporarily suspend these Rules of Procedure to take some action that would otherwise be prevented by these Rules.
    XI.       Construction of These Rules.
    These Rules provide for the efficient and orderly conduct of Board meetings only.  No action taken inconsistent with these Rules shall be invalid solely because it was taken inconsistent with these Rules.
     


    [1] Section 286.0114(3)(a), Fla. Stat. (2015).
    [2] Consistent with Section 286.0114, Fla. Stat. (2015).
    [3] Sec. 286.0114(2), Fla. Stat.
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Section Two - Standards of Conduct
Section Three - Recruitment and Selection
Section Four - Employment and Employee Job Performance
Section Five - Compensation and Benefits
Section Six - Work Environment
Section Seven - Leaves of Absence
Section Eight - Separation
Section Nine - Discipline and Appeals