Social Security Number Notice

Notice of the Collection, Use & Release of Social Security Numbers Pursuant to Section 119.071, Florida Statutes—Court Records

Effective October 1, 2009, House Bill 7051 amended section 119.071(5), Florida Statutes, to require agencies to identify in writing the specific federal or state law governing the collection, use, or release of social security numbers (SSNs).

The Clerk of Court is not a state agency when acting as an arm of the judiciary, and court records are not subject to the notice requirement of section 119.071. Nevertheless, this list is provided to identify the social security numbers that may be required in certain court filings. The Clerk does not collect or use SSNs, but acts as a repository for the Court for these documents. The Clerk may be authorized to release documents containing social security numbers in certain circumstances.

1. Section FS 39.812(5), Florida Statutes
   Termination of Parental Rights petition "must be accompanied by a statement, signed by the prospective adoptive parents, acknowledging receipt of all information required to be disclosed under s. 63.085 and a form provided by the department which details the social and medical history of the child and each parent and includes the social security number and date of birth for each parent, if such information is available or readily obtainable."
2. Section FS 61.052(7), Florida Statutes
   "In the initial pleading for dissolution of marriage as a separate attachment to the pleading, each party is required to provide his or her social security number and the full names and social security numbers of each of the minor children of the marriage." This document is kept in a manila envelope as confidential in the court file, and is removed from the file before public viewing of the file.
3. Sections FS 61.13, 61.14 & 61.181, Florida Statutes
   Child support.
4. Sections FS 88.3111 & 88.6021, Florida Statutes
   Uniform Interstate Family Support Act – "A petitioner seeking to establish or modify a support order or to determine parentage in a proceeding under this act must . . . provide, so far as known, the name, residential address, and social security numbers of the obligor and the obligee, and the name, sex, residential address, social security number, and date of birth of each child for whom support is sought."
5. Section FS 98.093, Florida Statutes
   List of mentally incapacitated persons, list of mental capacity restorations re voting, and list of jurors w/ returned summons indicating address changes from clerk to DOS shall contain SSNs.
6. Section FS 731.110(2), Florida Statutes
   "A caveat shall contain the decedent's social security number, last known residence address, and date of birth…"
7. Section FS 732.901(1), Florida Statutes
   "The custodian of a will must deposit the will with the clerk of the court having venue of the estate of the decedent within 10 days after receiving information that the testator is dead. The custodian must supply the testator's date of death or social security number to the clerk upon deposit."
8. Section FS 742.10, Florida Statutes
   In determination of parentage cases, both parents must provide their SSNs on acknowledgments of paternity, consent affidavits, and stipulations of paternity.
9. Section FS 744.3046(2), Florida Statutes
   "The written declaration must reasonably identify the declarant or declarants and the designated preneed guardian and must be signed by the declarant or declarants in the presence of at least two attesting witnesses present at the same time. The written declaration must also provide the following information for each minor child named in such declaration: the full name as it appears on the birth certificate or as ordered by a court, date of birth, and social security number, if any."
10. Section FS 921.241(4), Florida Statutes
    SSNs required in felony judgments.
11. Section FS 960.292(3), Florida Statutes
    "The court shall enter separate civil restitution lien orders as appropriate in favor of the crime victims, the state, its local subdivisions, or aggrieved parties. The civil restitution lien order shall include the name of the convicted offender, the case number assigned to the applicable criminal case, and the names and social security numbers of the crime victim, state, its local subdivisions, or aggrieved parties, as appropriate."
12. Florida Rules of Civil Procedure 1.977, 1.988, 1.990, 1.991, 1.993, 1.994, 1.995 & 1.996
    SSNs required on a variety of civil forms.
13. Florida Rules of Criminal Procedure 3.125 & 3.140
    SSN required on Notice to Appear Form, Personal Data.
14. Florida Probate Rules 5.200, 5.210 & 5.260
    SSNs required on petitions for administration, affidavits of no estate tax due, probates without administration, and caveats.
15. Florida Small Claims Rules 7.340 & 7.343
    SSNs required on small claims forms.
16. Florida Juvenile Procedure Rule 8.969
    SSNs required on family law forms.
17. Family Law Rules 12.650, 12.902(j) & 12.912
    SSNs required on juvenile form.