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Board of County Commissioners’ Employee Policies
Alachua County, Florida
Cellular Telephone Allowance
Policy No.: 5-28 Effective: 12/8/2009
Revision No.: 1 Review Date: 12/8/2010
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OVERVIEW: This policy describes the cellular telephone allowance. Employees who are required to have a cellular telephone (or other communication device, such as a Personal Digital Device (PDA)) will be assigned a County provided device and monthly plan; or will be authorized to utilize their personal communication device, and will receive an allowance to cover the cost of the device and the portion of the service plan utilized for County business. Department Directors will determine which employees are required to have a communication device and if they will be provided with a device and service plan or if they will receive reimbursement for using their personal device.
SCOPE: This policy applies to all non-bargaining employees of the Board of County Commissioners.
PROVISIONS:
- Employees who purchase a personal communication device that will also be used for required County business will receive an allowance for that device that is determined and documented by the department director. The allowance shall not be more than $100 for a cell phone or $200 for a PDA and will be paid no more often than once every two years.
- Employees who utilize their personal communication device for required County business will receive a bi-weekly allowance for the operation of that device. The actual amount of the allowance will be determined by the department director, will be based upon the documented amount of use by the employee and will not exceed $100 per month. There will be no allowance for text messaging. Text messaging is prohibited for the conduct of County business.
- These allowances will be provided as taxable income to staff, but will not be considered part of the employee’s base salary or be considered for the calculation of retirement benefits.
- Detailed information on the calculation of the allowance benefit is contained in the Cellular Telephone Policy in the County Manager’s Administrative Procedures.